Society of American Archivists - UT Student Chapter

Society of American Archivists
University of Texas at Austin Student Chapter

28 AUGUST 2002 MEETING MINUTES

Next Meeting: 3 September, 2002, at 5:30pm

Present: Molly Wheeler, Ben Stone, Stephen Naron, Trish Nugent, Addy Sonder, Traci Drummond, Dixie Owen, Erin Lawrimore, Dr. David B. Gracy III

Meeting called to order by Molly Wheeler, President, at 5:33 pm

I. Archives Week

Speakers
- Ben and Stephen have been in touch with Texas Freedom of Information Foundation. The foundation will suggest some speakers within the next two weeks.
- Erin will get in touch with Steve Hensen to see if he would be interested in speaking on national accountability issues, on either the 7th, 8th or 9th of October
- Molly discussed the accommodations she booked for Andras. Dr. Gracy suggested that, as a student group, we look into paying the state rate for accommodations and airfare. Molly and Dr. Gracy will discuss it further and ask Ann Seago for more information.
- Molly has booked a room in the Pharmacy building for Andras' speech. She has a request pending for a room in Goldsmith.
- Molly will give us all a packet of Andras' articles and CV.
Fundraising
- Ben secured $350 from the history department. Thus far we have received $800 in funding form other departments wishing to co-host the event. A few departments have not yet responded.
- Molly and Ben will be meeting with Dean Dillon to pursue funding from GSLIS.
- Ben will contact the President's Office and the Dean of Graduate Studies to inquire about possible funding.
- Addy will be contacting T.R.U.E.
- Traci will write Bernard Rappaport.
- Molly will contact Baker & Taylor and Gaylord.
- We discussed some of Stephen's fundraising suggestions, such as the yard sale and the band night. We agreed to postpone a yard sale until later in the year, but Stephen will look into the availability of his friend's band.
- Mugs:
  - Molly will check with Becky Romanchuk to see how many mug orders she collected at the SAA meeting.
  - Molly reminded us again to check our mugs for defects.
  - Traci needs to know how many mugs are out there. If you have mugs, please e-mail her and let her know.
Publicity
- Molly and Erin will discuss splitting publicity duties.
- Erin suggested that we consider putting the Mrs. Eberly image on other things, like T-shirts.
- Traci reported that the AHC would like copies of our publicity materials as soon as they are available.
- Stephen has made a rough template for an Archives Week website He will email the URL to the list - please send him your comments.
- Molly has sent Andras another email regarding the images that he offered us.
Giveaways
- Some of us reported looking at Branders.com, while some admitted that they still had not looked. Once again, everyone is urged to look at the site, and continue the discussion on the listserv.
- It was suggested that we include our URL on any of the giveaways. This led to a discussion on the unintuitive nature of our current URL. Stephen noted that if we host our website on the student organization server, we could get a much cleaner name. It was suggested that we shoot for "student archivists@...". Addy will look into the change.
Clinic
- Traci reported that the Austin History Center will allow us to have order forms at the clinic.
- Elizabeth Williams from Hollinger would like to come to Andras' speech and stay for the clinic. She would bring free Hollinger boxes to donate. We discussed giving away the boxes to visitors. Molly will be in touch with her.
- We agreed to have a sign up list for clinic visitor that we could turn into a mailing list.

II. Potluck

A sign up sheet for dishes will be posted on the board.
Dr. Gracy will check with his wife to confirm the date of the second potluck/PCS mixer, scheduled for September 27th.

III. New Members

It was reported that there are 5 new members so far this semester.
Molly will send out email invitation to the potluck over the GLISSA listserv. She will also send out another mug announcement.

IV. Other Matters

We agreed to establish an SAA locker on the 4th floor. Traci will get a combination lock and distribute the combination.

Meeting adjourned at 6:30pm

Minutes submitted 30 August 2002 by Trish Nugent, Secretary

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2002 Minutes

Society of American Archivists - University of Texas at Austin Student Chapter
E-mail: saa@ischool.utexas.edu