Society of American Archivists
University of Texas at Austin Student Chapter

 

 

 

 


 


CONSTITUTION
Article I. Name
Article II. Goals and Objectives
Article III. Membership
Article IV. Dues
Article V. Annual Report
Article VI. Board of Officers
Article VII. Faculty Advisor
Article VIII. Constitution and By-laws
Article IX. Meetings
Article X. Dissolution
 
BYLAWS
A. Duties of Officers
B. Elections
C. Committees
D. Finances

 
AMENDMENTS
Electronic Publishing Chair
 

CONSTITUTION

Article I. Name

This organization shall be known as the Society of AmericanArchivists, University of Texas Student Chapter.
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Article II. Goals and Objectives

Article III. Membership

Section 1Membership in this organization is open to allstudents currently enrolled at the University of Texas with an interstin the archival enterprise.

Section 2 Membership in the Student Chapter requiresmembership in the Society of American Archivists.

Section 3 There shall be at least five (5) members ingood standing with the SAA to maintain status as a student chapter.
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Article IV. Dues

Section 1 As students, members of the organization willbe given a reduced rate for membership in The Society of AmericanArchivists.

Section 2 Extra dues will be decided by the Executiveboard, to help in administration of the student chapter.
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Article V. Annual Report

Section 1 A current activity report on the organization'sactivities in the past year will be prepared and submitted to Councilof the SAA for review at the end of the Fall semester.

Section 2 Failure to submit the annual report to the SAAcould result in dissolution of the Student Chapter.
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Article VI. Board of Officers

Section 1 The Board of Officers shall be the President,Vice-President, Secretary, Treasurer and Program Committee Chair. TheBoard of Officers together with the faculty advisor (Article VII.Sections 1-4) will comprise the Executive Board which shall beresponsible for the administration of the organization.

Section 2 The Board of Officers shall be elected in theSpring of each year to serve the following year.

Section 3 Officers shall serve for one year. If a vacancyshould occur in the office of Vice-President, Secretary, Treasurer, orProgram Chair, an interim replacement shall be appointed by theExecutive Board to serve until the next regularly scheduled election.

Section 4 Should the President be unable to fulfillhis/her term of office, then the Vice-President shall fulfill theremaining term as President and a new Vice-President shall be appointedby the remaining Executive Board.

Section 5 Any board member who fails to fulfill the termsof office or to serve in an agreed-upon official capacity may beremoved. Such action shall be effective only upon a majority vote ofthe Executive Board of Officers taken at an official meeting for suchpurpose. In the event that a Board member can not fulfill theobligations of the position, a new officer may be instated. (ArticleVI, Section 3 & 4)
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Article VII. Faculty Advisor(s)

Section 1 Faculty Advisor(s) shall be selected from thefaculty of the School of Information.

Section 2 The Faculty Advisor(s) shall be a professionalmember of the SAA.

Section 3 The Faculty Advisor(s) shall attend themeetings of the Collegiate Chapter, and shall aid and advise the groupon matters under consideration.

Section 4 The Faculty Advisor(s) shall be the officialcontact with the Society of American Archivists headquarters.
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Article VIII. Constitution and By-laws

Section 1 The Constitution, together with the Bylaws,shall constitute the operating basis of the chapter.

Section 2 The Constitution and By-laws may be amended orchanged at any general meeting or special meeting by a majority vote of2/3 membership, providing that sections 3 and 4 have been observed.

Section 3 By-law changes and amendment proposals must besubmitted to the President in writing with a brief description andexplanation.

Section 4 Notice of a proposed change and its substanceof change will be submitted in writing by the President on thecommunications board or mailed to all members at least two weeks priorto the meeting.

Section 5 A copy of the Constitution and Bylaws will beprovided to all members.
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Article IX. Meetings

Section 1 Meetings shall be held at the beginning of eachnew academic year and periodically throughout the year as deemednecessary.
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Article X. Dissolution

Section 1 In the event of the dissolution of thisorganization, any funds or assets shall be allocated as designated bythe Executive Board in office at the time of dissolution.
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BYLAWS

A. Duties of Officer

Archives week responsibilities: Attend Archives weekmeetings; search for speaker(s)/presenter(s), and share publicityduties with secretary.

Archives week responsibilities: Attend Archives Week meetings; record,type, and send minutes to webmaster; and share responsibilities ofpublicity with Vice-President.Publicity responsibilities include: create press release; create flyersand posters; contact city-wide print, television, radio, and electronicmedia outlets; contact campus wide print and electronic media outlets,and contact national SAA publications and listserves.

Archives week responsibilities: Attend Archives weekmeetings; compose and mail fund raising letters to off-campusorganizations and businesses. Coordinateall fundraising activities beyond fundraising efforts of president.

Archives week responsibilities: Attend Archives weekmeetings; search for speaker(s)/presenter(s); arrange rooms forpresentations; make arrangements for reception after keynotepresentation; file appropriate paperwork for reception and aidsecretary and vice-president with publicity responsibilities.

B. Elections

C. Committees

D. Finances


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Society of American Archivists - University of Texas at Austin Student Chapter
E-mail: saa [at] ischool.utexas.edu

Copyright ©2005 School of Information, University ofTexas at Austin
Last updated Sept. 20, 2007