Society of American Archivists - UT Student Chapter

Society of American Archivists
University of Texas at Austin Student Chapter

10 SEPTEMBER 2002 MEETING MINUTES

Next Meeting: 17 September, 2002

Present: Molly Wheeler, Ben Stone, Stephen Naron, Trish Nugent, Addy Sonder, Traci Drummond, Dixie Owen, Erin Lawrimore, Dr. David B. Gracy II

Meeting called to order by Molly Wheeler, President, at 5:23 pm

I. Archives Week

Speakers
- Ben reported that Texas Freedom of Information Foundation have a lawyer in mind to speak. We decided that Tuesday would be the preferred date for the speech.
- After much discussion, the group decided to postpone inviting Steve Hensen until spring 2003.
- Reception:
  - Molly reported that she secured the Box Athenaeum for the reception after Andras' speech. Traci will continue to investigate catering options for the reception.
Fundraising
- We estimated that we have approximately 40 mugs left. We will not order more at the moment.
- Molly reported that Dean Dillon agreed to donate another $100 as a result of her meeting.
- Ben will contact the Cabinet of College Councils.
- Ben and Molly decided to work together on fundraising
- We discussed the need to pursue funding from the more general standpoint of supporting the chapter's activities, not just archives week.
Publicity
- Stephen reported that the Archives Week website will be up soon. If anyone has any suggested links for the resources section, please forward them
- Addy is continuing with the registration process for our new domain name, "studentarchivists". She will know if we have secured it by the end of the week.
- We discussed the possible ramifications within the department of switching from the GSLIS server to the Student Organization server. We ultimately decided that we should continue to pursue our own domain name.
- Erin and Molly have discussed the Television and print publicity.
- The group discussed producing posters and postcards. Stephen, Addy, Molly and Trish will get together next week to work on a design.
- Traci reported that the AHC would like to simulcast part of the clinic using their new video conferencing equipment. Dr. Gracy suggested that we co-ordinate the invited experts so that they are there over the time of the simulcast.
- Traci showed the group a copy of an incomplete "Archives Week" brochure produced by last year's organizers. We can complete it and have it to hand out at the Clinic.
- Dr. Gracy reported that the proposed SAA/PCS mixer needs to take place at a venue other than his house. October 4th was proposed for a date and Deep Eddy was suggested as a venue.

Meeting adjourned at 6:15pm

Minutes submitted 11 September, 2002 by Trish Nugent, Secretary

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2002 Minutes

Society of American Archivists - University of Texas at Austin Student Chapter
E-mail: saa@ischool.utexas.edu