Society of American Archivists
University of Texas at Austin Student Chapter
Annual Report 1999-2000
The school year ending in May 2000 witnessed
a dynamic, growing student chapter engaged in a number of professional and social
activities. The Executive Board guiding the chapter consisted of:
- President, Sarah Canby Jackson
- Vice President, Mary McKay (Fall) and Maribeth
Kobza Betton (Spring)
- Treasurer, Matthew S. Darby
- Secretary, Sarah Ziebell Mann
- Events Chair, Mimi Dionne (Fall) and Mike Strom
- Web Page, Astrid Stimac
The Executive Board began to plan for an Archives
Week Celebration in May 1999 and continued to work on the event throughout the
summer. Originally conceived as a scheme to put banners on archival repositories
in Austin, Archives Week soon mushroomed into an entire week of activities that
spread the word about archives from as far away as Katmandu, Nepal, to as close
as the West Mall on the University of Texas campus. The activities were financed
with a monetary gift from Metal Edge, Inc., the donation of 1200 posters from
K&M Graphics in Dallas, and the sale of "Archives - Worth Fighting For!"
The momentum developed while working on Archives
Week continued throughout the year. An increased, enthusiastic, and participating
membership fueled a number of highly successful activities including semester
potluck dinners, career oriented programs, and social gatherings. The student
members of the Society of American Archivists at the University of Texas during
the 1999 - 2000 school year certainly dispelled the stereotypical view of archivists
as mole-like creatures pouring over dusty documents.
The Executive Board implemented several changes
during the past year:
- Membership procedures were streamlined. A packet
including all necessary membership applications is now provided to prospective
members. After completing the local and national applications, the student
writes one check, gives the entire packet to our treasurer, and the local
chapter forwards all appropriate materials with a single check to the national
headquarters. This procedure assures that all members are national SAA members
and I believe resulted in a 75% increase in membership.
- The Executive Board cultivated an informed,
involved membership. Due to the number and complexity of the activities during
the past year, participation by chapter members became absolutely essential.
Executive Board meetings were held frequently and were open and well publicized
with the minutes posted to the student listserv. Joining the chapter student
listserv soon became an essential component of participation in the archives
program at UT. Announcements of chapter activities were also made at the beginning
of each of Dr. Gracy's classes.
- The chapter promoted activities relating to
the professional needs of students. Perceiving a void in career guidance with
the loss of our longtime placement director, the chapter sponsored activities
geared toward student job placement. An informational meeting concerning internships
highlighting past student experiences was held in November. This summer four
students won placement in internships in institutions other than those in
Austin. We also held a career fair with three local archivists who had recently
conducted searches for new employees. The archivists critiqued resumes, discussed
application procedures, and conducted an interesting question and answer session.
In addition, Kris Kiesling very graciously held an afternoon EAD workshop
for SAA members using X-Metal at the IT lab at GSLIS.
- The Executive Board determined to raise money
to expand our activities. During the Spring 1999 semester, a new t-shirt was
designed that has proven to be a great money-maker. The treasurer did an outstanding
job of marketing the t-shirts and filling orders. T-shirt sales grossed approximately
$1500 during the past year.
- A concerted effort to reach out to the local
archivists and involve them in the chapter activities was made by the Executive
Board. Local archivists were invited to join the student listserv thereby
providing real world advice to issues raised by students. They were also invited
to the end of Archives Week Happy Hour and the First Annual San Jacinto Day
Picnic. Members of the student chapter compiled an alumni list of archives
students in April 2000 from Dr. Gracy's class lists. Over fifty invitations
were mailed to alumni for our end of the year party. The effort to reach alumni
has been mildly successful. The groundwork for outreach has been laid. Future
participation will increase as the current membership perceives a continuing
niche for them in the organization.
A List of the Activities:
- Fall Potluck Picnic at Deep Eddy Park -- 25
participants including the new Dean.
- Tour of the David O. Selznik Collection and
Film Archives at the Harry Ransom Humanities Research Center.
October 11-15 - Archives Week - "Archives ~ Worth
- Organized and distributed approximately 1000
posters to archivists in Texas, primarily Austin, Dallas-Fort Worth, San Antonio,
- Manned an information booth on the West Mall
for 2 hours during lunch Monday through Friday. Distributed information on
archives in general and archival repositories in Austin in particular.
- Purchased and hung a permanent banner across
the 21st Bridge between the Business School and the University
- Developed a web site to inform the public about
archives and archives week.
- Monday - Dr. Gracy spoke on Fakes, Facsimiles
and Forgeries at the Harry Ransom Humanities Research Center.
- Tuesday - Sarah Canby Jackson participated in
a panel discussion concerning archives with Chris LaPlant, State Archivist,
Kinga Perzynska, Catholic Archives, and Mark Duffy, Episcopal Archives at
the local ARMA meeting.
- Tuesday night - Greg Lukow spoke at a well attended
public colloquia, "From Silver Reclamation to Asset Protection: Moving Image
Preservation and the Historiography of an Emerging Profession." Refreshments
including popcorn and movie candy were provided by the chapter.
- Wednesday - Grey Lukow spoke to Dr. Gracy's
Introduction to Archives and Manuscripts class.
- Thursday - The Student Chapter enjoyed a dinner
with Susan Fox, Executive Director of the Society of American Archivists.
- Friday - Tired archives students participated
in a rousing, well-earned happy hour at the historic Scholtz Beir Garten.
The history of the Texas Archives War was enthusiastically told by Dr. Gracy.
- Susan Box spoke to the chapter on Corporate
Archives and continued her discussion over dinner. The following day she spoke
to the Introduction to Archives and Manuscripts class.
- Bowling night in conjunction with GLISSA.
- Chapter program discussing student internships
with Mary McKay and Mimi Dionne sharing their experiences at Yale and the
Historic New Orleans Collection from the previous summer.
- Potluck dinner at Dr. Gracy's proved to be the
largest turn out for any January dinner with 25 people in attendance.
- Mark Duffy, Alison Beck, and Katherine Fox conducted
a panel discussion concerning the current job market for archivists. This
very well attended program had approximately 20 students in attendance.
- Kris Kiesling conducted a four hour afternoon
- SAA Bowling at the Student Union.
- Out of town field trip to the NARA facility
in Fort Worth.
- First Annual San Jacinto Day Picnic [April 21]
took place on the hill overlooking the LBJ fountain surrounded by the LBJ
Presidential Library, the Center for American History, and the Benson Latin
American Collection. Dr. Gracy entertained the picnickers with tales of the
Twin Sisters, the Yellow Rose of Texas, and the Battle of San Jacinto.
- Potluck end of the year party with 45 participants
including student members, guests, faculty, and alumni.
Sarah Canby Jackson
SAA Student Chapter, University of Texas at Austin
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Archivists - University of Texas at Austin Student Chapter
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University of Texas at Austin
Last updated February 1, 2004