Society of American Archivists - UT Student Chapter

Society of American Archivists
University of Texas at Austin Student Chapter

16 February 2005 MEETING REPORT

February 16, 2005

In attendance:
Ben Bahlman
Courtney Chartier
Keri Hull
Stephanie McFarland
April Norris
Megan Peck
Zach Vowell
Dr. David Gracy

Topic: Introductions
The new board members introduced themselves and their offices.

Topic: iSchool Week
SASI has asked for our participation in iSchool Week, March 28-April 1st. Several suggestions, such as giving talks on the archival curriculum and holding discussions between faculty and students about that curriculum, were suggested. At this point, the board must tell SASI if the board is interested.

It was decided to inform SASI of the board's interest.

Topic: National SAA Membership
April brought up the need to emphasize national membership in SAA, especially for board members. It was agreed that all members will join the SAA, and then discussion turned to the national SAA conference in New Orleans in August.

April and Dr. Gracy felt that as many chapter members as possible should attend the SAA conference, as well as the SSA conference. Scholarships are available for attending both conferences. Dr. Gracy talked about the SAA-UT chapter posters at past SAA conferences; the deadline has passed for submitting, but it was decided to inquire about the possibility of a deadline extension.

Topic: Board Communication
April asks everyone for their preferred channel of communication. It was agreed to communicate primarily through email.

Topic: Future SAA-UT Chapter Meetings/Activity
Board member availability needs to be established. Once established, a weekly meeting was proposed until everyone was comfortable, then the idea of having a meeting every other week might be more appropriate.

Topics for future meetings were discussed. Among the topics might be suggestions for chapter-sponsored lectures, speakers, and field trips.

A question was raised as to when the first public chapter meeting should be held. The possibility of having chapter members voice their desires concerning SAA-UT was brought up. It doesn't have to be a huge meeting, maybe just a happy hour. Courtney recalled her first experience at a chapter meeting where the only non-board member attendee was herself. She recalled how uninviting it was.

Ben and Dr. Gracy pointed out that the board should be mindful of allowing for PCS student involvement. Evenings were suggested as a possible regular meeting time to encourage such involvement. The success of the Grudge Match bowling competition between the SAA and the PCS students might be repeated.

Dr. Gracy suggested a second spring potluck dinner to accomodate growing numbers.

Courtney wanted to know if non-packaged foods could be brought into the Sanchez Building, and thus for future SAA-UT meetings/events. April thought it a distinct possibility, especially for student organizations.

Ben pointed out that the board needs to clarify who all is a member in the SAA-UT chapter.

April charged Courtney with the task of researching what it would take to establish a SAA-UT Board Fund.

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2005 Minutes

Society of American Archivists - University of Texas at Austin Student Chapter
E-mail: saa@ischool.utexas.edu