Society of American Archivists
University of Texas at Austin Student Chapter
1995-1996 Annual Report
Summary of Activities
The 1995-96 year was active and successful for the chapter. Our membership increased
even though some charter members were graduated at the beginning of the year,
and the chapter was visible in some of the more high profile professional conferences
of th e year. Notably, several students proudly presented a demonstration of the
SAA National web page, which our chapter administers, at the Annual Meeting in
Washington, D.C. in August/September 1995; the chapter assisted Dr. David B. Gracy
II in hosting th e International Council on Archives (ICA) Section on Archival
Education and Training 7th International Symposium October 26-27, 1995; on March27,
1995, the first UT-SAA sponsored student conference on archives, "Archives for
the 21st Century," was held; and May 16-18, 1996, several members presented papers
at the Society of Southwest Archivists' Annual Meeting in Albuquerque, New Mexico.
The chapter also hosted a number of local programs and events, and encouraged
GSLIS students to become involved with archival issues. At the end of the academic
year, the chapter submitted a draft of recommendations to the search committee
for a GSLIS Dean. The draft proposed an increased emphasis on the archives track
in the UT-Austin GSLIS program, and recommended th at the next Dean be sensitive
to and knowledgable about the role of the archival track in the school.
Chapter reports
1995-1996 Programs and Events of the UT Student Chapter of the SAA (John Hyslop,
Chair)
The programs and events of the UT Student Chapter of the SAA for the school year
1995-1996 consisted of a variety of useful and interesting topics on current events
affecting archives. The events were organized by John Hyslop with the help of
Dr. Gracy and the officers of the student chapter.
- On September 21 Leon Miller, Manuscripts Librarian at Howard-Tilton Memorial
Library, gave a presentation on how to obtain a job in the archival field.
He explained the importance and advantages of a curriculum vitae, joining
professional organizations, communicating with other professionals and self
promotion through publishing and lecturing.
- On November 2 Mark E. Martin, Director of the TLL Temple Memorial Archives,
explained the intricacies of managing the TLL Temple Memorial Archives a small
archives in East Texas. He described the community's reluctance to accept
the archives as part of their community and his efforts to change the community's
attitude. He prov ided insight into how he transformed a disorganized pile
of records into an archives. He discussed the trials and tribulations of life
in East Texas.
- On November 14 the student chapter presented a forum on collecting policies.
The panelists were Mike Widener, Archivist for the Tarlton Law Library UT;
Chris LaPlant, Director of Texas State Archives; and Don Carleton, Director
of the Center for American History. The panelists described their institutions'
collecting policies, the importance of a collecting policy, collection policy
development processes, how the institutions implemented those policies, and
the role of inter-institutional communication as regards collection development.
- The first event of 1996 was a trip to San Antonio on February 23. The student
chapter was given tours of the Daughters of the Republic of Texas Archives
(DRT) and the Hertzberg Circus Museum and Archives. Warren Stricker, Archivist
for the DRT, showed us the processing area, the storage area, and the reading
room of the archives. He explained his duties, the DRT's collecting policy,
the scope of the collection and how the archives is funded. John Slate, Archivist
for the Hertzberg Circus Museum and Archives , showed us the processing area,
storage area, the exhibits area and the reading room of the archives. He explained
his duties, the collecting policy, the scope of the collection and how the
archives is funded. He also described the challenges he has dealt with in
terms of provid ing adequate housing, preservation, and access to the vast
collection in the absence of an HVAC system and time to process all the materials.
- On March 5 Sarah Clark, Archivist at the Center for American History, gave
a presentation on the realities of being part of a small archives staff in
a large archives. She described the many tasks she performs as an archivist.
They consist of, but are not limited to, administrative paper work, managing
workflow, managing employ ees and volunteers, communicating with potential
donors, communicating with current donors, giving presentations and surviving
on a limited budget.
- On April 2 Tad Howington, Records Manager at the Lower Colorado River Authority,
discussed the importance of a strong relationship between records managers
and archivists. He described the current relationship between the two professions
and how this r elationship is insufficient in preserving and making available
records. He stated that the professions need to develop strategies that will
best preserve the records and make them available to people. If the two professions
do not communicate than many of the records will be inaccessible or lost.
He explained that there is common ground for the professions. Both professions
are concerned with the same records and with providing adequate access to
those records.
- The final events program of the 1995-96 year was held on April 18. Elizabeth
Love gave a presentation on the access and preservation issues related to
electronic mail. Ms. Love works for the Texas State Libraries and Archives
Commission and is an expert in the field of electronic records. She discussed
the relationship between privacy is sues, the Texas Open Records Act, and
patron access to government (electronic) records in Texas.
Treasurer's Report (Jacquelyn Reid, Treasurer)
The UT-SAA began the year in July 1995 with a balance of $205.32. We spent $257.50
on chapter t-shirts and $20.00 on miscellaneous items including postage and refreshments.
From membership dues and t-shirts sales, our end of the year balance was $353.82.
Books show a profit of $148.50.
Membership Report (Gloria Meraz, Vice-president)
To be added.
Electronic Publishing Chair Report (Carla Ellard, Chair)
The UT-SAA web page activities included updating meetings information and speaker
announcements throughout the year. Information about the 7th International Symposium
on Archival Education (International Council on Archives) was also posted last
year. Another important posting was the first UT-SAA sponsored student conference
on arc hives, "Archives for the 21st Century," which took place March 27, 1996.
Many members attended UT-SAA president Stan Gunn's class on learning Hyper
Text Mark-Up Language (HTML). Members were eager to participate in the HTML
coding of the US-SAA National Conference files but none were received during
the 1995-1996 year.
The US-SAA web page received numerous positive comments in the 1995-1996 year.
One of the main concerns was getting information about San Diego and the SAA
national conference. Rick Crawford of SAA-San Diego contributed to the page
with a list of links about San Diego. We were in constant communication with
Mike Widener, Archivist and Rare Books Librarian at Tarlton Law Library, UT
Austin, about guidelines for the SAA web page. Finally, the leadership list
was updated and the 'American Archivist' readership survey was posted.
Respectfully submitted,
Sarah R. Demb
Secretary 1995-96
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Society of American
Archivists - University of Texas at Austin Student Chapter
E-mail: saa@ischool.utexas.edu
Copyright ©2004 School of Information,
University of Texas at Austin
Last updated February 1, 2004