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Email: saa [at] ischool.utexas.edu

Last updated:
Jan. 30, 2009

Past Events of 2008-2009

Happy Hour!
The SAA-UT will be holding a Happy Hour next week! It's a great opportunity for SAA members or anyone with an interest in archives, records management, and related fields to meet with each other. The board also has a lot of great plans for this year, and we'd like to have everyone's input! So come to drink, eat, talk, and be merry!

When: Tues., Feb. 12 at 5.30pm
Where: Scholz Biergarten at 16th & San Jacinto

Next Meeting - Mar. 5th at 5pm in SZB 556
Please, join us! We will discuss several topics:

• update on the Mexico trip
  
• topic ideas for Archives Week
  
• creation of a fundraising committee under Simon Staats
  
• collection of $5/semester membership dues
  

Also, Olga G. Leontieva will be speaking to us about her experience with archives in Russia. Click here for her bio.

Post-March 5th General Meeting Information:

If you could not come, Olga Leontieva gave a wonderful talk on the archival system in Russia and described the differences between the system under the Soviet Union and now under the Russian Federation.

We also discussed ideas about Archives Week (all ideas welcome!) and the new Fundraising Committee that Treasurer Simon Staats will be heading (please join!).

Information on the Mexico Trip is also available now (see below), as well as how to join the National SAA's Student Discussion list on the Listserv page.

Meeting minutes for this meeting are available in Microsoft Word .doc format.; also February 21st board meeting minutes are now available.

Mexico Trip Information from VP Caitlin Bumford:

Greetings from the Frigid North, Fellow Archivists!

For those of you who weren't able to make it to SAA's first chapter meeting of the semester, we are planning on taking a weekend road trip to archives on the Texas-Mexico border this coming May. At Wednesday's meeting, we briefly introduced our rough idea of the trip, and I passed around handouts with what basic information we currently have. The handout I made up containing the very rough details we have at this point in time is available in Microsoft Word (.doc) format. Please take some time to consider this fun way to expand your professional horizons in the world of archival enterprise. After looking over the handout, please be sure to fill out this brief survey on surveymonkey.com about your level of interest and which possible weekend you can/would prefer to travel.

Thanks,
Caitlin

Next Chapter Meeting:

• When: Wed., April 2nd at 5pm in Sanchez 556
  
• Topic: A prime time to discuss the Mexico trip (May 9-11) and Archives Week.

• When: Fri., April 11th at 5pm at the Dog & Duck Pub (at 17th & Guadalupe)
  
• Topic: Discussion about Archives Week; deposit due $50 for the Mexico trip.

• When: Wed., April 16th, 4pm, at the Center for American History
  
• Topic: John Wheat, Sound Archivist and Spanish Translator for the CAH will use examples from Texas music archivism to discuss the difference between music archivism and "typical" archivism, how to acquire donations and develop good donor relations, and how to use the material and the information you can learn from it.

Mexico Trip:

We will have a final meeting about the trip on Wed., April 30 at 5pm in SZB 556. There are three cars and ten spots, so a few spots remain for anyone interested.

The $50 deposit deadline was April 11, but if you'd like to go, let us know! Please contact Caitlin Bumford with any questions (her email is available on the UT Directory). A tentative schedule is available thru Fiona's powerpoint, and read the meeting minutes from April 2, where we discussed the trip. There is also an article by Caitlin in the April issue of the SASI Librarian.

Our trip to the Texas-Mexico border is scheduled for May 9-11. The tentative schedule is as follows:

• Fri., May 9:
  - leave Austin in the early morning
  - tour UT Pan America in Edinburg, TX
  - spend the night in Edinburg
• Sat., May 10:
  - enter Mexico
  - tour the municipal archives of Reynosa, Tamaulipas
  - tour the Casamata Museum in Matamoros, Tamaulipas
  - tour Matamoros
  - spend the night in Matamoros
• Sun., May 11:
  - beach fun at South Padre Island, TX
  - return to Austin

Archives Week Meeting:

Monday, May 5th at 5pm in SZB 556, we will gather to discuss ideas for this year's Archives Week. The winning theme is "Archives City Limits" - Music and Pop Culture Archives.

You can also learn more about previous Archives Weeks at http://www.ischool.utexas.edu/~archweek. (NB: There is a typo - Univ. of Tennessee is written instead Univ. of Texas - and I am in the process of correcting it. Thanks to all who informed this former Vol!)

Mexico Trip!
May 9-11, several SAA-UT students traveled to the Rio Grande River Valley to visit archives on both sides of the border. For information and photos from our trip check out the SAA-UT wiki's trip page!

Society of American Archivists Conference:
Archival R/Evolution & Identities
San Francisco, August 26, 31-2008
Check out the SAA-UT student wiki's conference page on our involvement this year! We are presenting on the Mexico Trip: wiki page, poster (.pdf), and handout (.doc).

Meet-N-Greet Happy Hour:
Welcome back to a new semester! We're starting this year off with a happy hour meet-n-greet on Thurs., Sept. 4 at 5.30pm at Scholz Garten, on the corner of San Jacinto & 16th St. Hope to see you there!

First meeting:
The first meeting of the semester will be Sept. 16 at 6pm in SZB 556. We will discuss membership, volunteering for Archives Week '08 committees and the concert, as well as t-shirts and an elevator speech contest!

ACT/SAA Happy Hour:
Interested in meeting archivists in the field? Come to this joint happy hour with the SAA and Archivists of Central Texas (ACT)! It will be at the Dog & Duck Pub (located at Guadalupe and 17th) at 5.30pm.

Fall Potluck:
Dr. David B. Gracy, II, and the SAA-UT will be hosting the Fall Semester Potluck on Friday, Oct. 3, starting 6.30pm at Dr. Gracy's home (2313 Tower Drive).

Everyone is welcome to this festive event!

A new sign-up sheet is posted on the SAA-UT board outside the iSchool computer lab, in order to gauge how many may be attending.

Dr. Gracy will be providing yummy barbeque and delicious wine. You're welcome to bring your own dish, and can add it by your name on the sign up sheet.

Hope to see you all there!

"Ask Me About Archives!" Elevator Speech Contest:
To prepare for Archives Week 2008, we're asking all archivists to create their very own "elevator speech" about what archives are and what archivists do. First and second place winners will receive "Archivists" t-shirts. So get those speeches into VP Caitlin Bumford (caitlin bum [at] g mail [dot] com) by October 17 at 5pm!

"Ask Me About Archives!" Elevator Speech Contest Winners:
To prepare for Archives Week 2008, we asked all archivists to create their very own "elevator speech" about what archives are and what archivists do. The results are in!

First Place goes to Lauren Goodley:

Archivists keep records. Records are documents, artifacts, audio and visual materials, and electronic files that are created in the course of human activity. By preserving and providing access to these records, archivists give a voice to the past, for current and future generations.

Archives are dynamic documents in a static state waiting for a user to reactivate them. They are the evidence of lives lived and business transacted and can exist in many forms. Archives illuminate our past and our future; because of this they are invaluable. Archivists are the guardians of these treasures that have been deemed worthy of value for future generations. Both the archive and the archivist exist to serve you.

Archives City Limits - Archives Week 2008!
This year we focus on music archivism, presented Oct. 27-Nov. 1 with a few pre-AW08 events. For in-depth and up-to-date information, check out the Archives Week 2008 website.

Archives City Limits at a glance:

Oct. 13-6 and 20-21, 12-1pm, 4th floor of Sanchez Building
Ticket sales for concert: $10 in advance, $12 at the door.

Oct. 22, 7-10pm at ACL Studios (PDF Map and Parking Directions)
Fundraising Concert with several bands, food, and drink!

Oct. 23, 6-7pm at Austin City Hall (located at 301 W. Second St.)
Mayoral Proclamation of Archives Week 2008

Oct. 27-31, 11am-1pm on the West Mall
Archives Info Table to tell people about archives and Archives City Limits

Oct. 27, 7-9pm in Burdine 216
"Gigs to Gigabytes: Creating Liquid Assets at a Rock and Roll Archive" - Keynote speaker Kevin Shapiro will discuss his work at the Phish Archives.

Oct. 28, 6.30-8.30 in the Mabee Room (3rd floor) of the Ragsdale Center at St. Edwards University
Edward N. Meyer and Michael Tarabulski will discuss the donation of a large LP collection to St. Edwards University Library.

Oct. 30, 7-9pm at JGB 2.102
"Texas Sings", a panel discussion with John Wheat of the Center for American History and Dr. Clay Shorkey of the Texas Music Museum about documenting music communities in Texas

Nov. 1, 2-4pm at Austin History Center (810 Guadalupe St.)
Archives Clinic to teach people about preserving their family heirlooms and possessions, with a focus on audiovisual material

Happy hour:
On Thur., Nov. 6, 6-8pm at Posse East (corner of Duval & San Jacinto), it'll be time to relax with SAA-UT members, post-Archives Week, with a nice cold beer or soda and some delicious queso. We'd also love to hear all your feedback about Archives City Limits!

Guest Tom Hyry:
Please join SAA-UT and our guest Tom Hyry for a happy hour on Wednesday at 5:30 p.m., at The Dog and Duck.

Tom Hyry is Head of the Manuscripts Unit in the Yale University Library, where he has worked since 1997. He is also a new member of the SAA Council. He holds a Masters in Library and Information Studies with an archival concentration from the University of Michigan's School of Information and a Bachelors in History from Carleton College.

Upcoming meetings & elections:
The new semester is almost here, and we need to know the best times for our members to meet. Please fill out this quick survey, keeping your general week schedule in mind.

We'd like to get started soon with a happy hour and elections, so let us know ASAP!

All positions are up for election: President, Vice President, Treasurer, Secretary, Event Coordinator, and Webmaster. Check the constitution or contact current officers for information about each position. If you would like to run for a position, please contact any of the officers or email the whole board at saa-board [at] utlists.utexas.edu.

Welcome (Back) Happy Hour: It's time to join your fellow archival classmates at the first happy hour of the semester! Talk about possible events and the upcoming elections, or anything else you desire!

Thursday, Jan. 22, 5.30-7.30pm at the Dog & Duck Pub on the corner of Guadalupe and 17th Sts.

Spring Potluck:
The spring potluck, hosted by Dr. & Mrs. Gracy, will be Fri., Feb. 6, 6.30-9pm at 2313 Tower Dr. They'll provide the BBQ and drinks as usual, but guests are asked to bring sides & deserts.

If you'd like to attend, sign up on the sheet outside the iSchool computer lab, posted on the SAA-UT bulletin board. Archivists and non-archivists alike are welcome!

Member availability survey:
With the new semester already here, we need to know the best times for our members to meet. Please fill out this quick survey, keeping your general week schedule in mind.

Welcome the 2009-2010 Board of Officers!
After a very close election this week, the new officers have arrived:

President Elizabeth Garber
Vice President Kathryn Brooks
Treasurer Sarah Arriaga
Secretary Lisa Rivoir
Events Chair Tami Sutton
Webmaster Chris Magee

Thanks for everyone who ran and everyone who voted! Looks like it's going to be a great board and a great year for the SAA-UT.