Date: November 29, 1999

Over the past few months, the Records Management Division of Ajax Chemical Company has led a team effort to conduct and complete a records inventory. This work paves the way for the introduction of new records management procedures for our growing company.

Two new systems will be implemented over the next year beginning January 1, 2000.

• New enterprise-wide filing structure
• New records retention program complete with scheduling instructions and disposition requirements

Ajax Chemical Company will provide training in both new systems through the Personnel Department. Please register for training classes using the Training Web Site on the company intranet at rmd/training.htm. Classes are planned to run continuously for the 1^st quarter of 2000.

The Retention Schedule created by the Records Management Division is located on our intranet web site at rmd/retention.htm and will be regularly updated to reflect international, federal, state, and local legal retention requirements. This schedule is ready for you to explore now. The new filing structure can also be viewed on the intranet at rmd/filing.htm.

Let me take this opportunity to congratulate our Records Management staff, our Organizational Development team, our IT team, our Legal team, and our archivist on the completion of this collaborative effort. This work gives Ajax the competitive advantage in information access and retrieval and is the first milestone to be reached in our company goal to implement state of the art records management procedures.

Well done!