Ajax Chemical Company
Filing Structure

RECORD SERIES TITLE	FILE FOLDER NAME	OLD FILE FOLDER NAME
Accounting
Accounts payable	Accounts payable	Accounts payable
Accounts payable	Invoices	Invoices now grouped with accounts payable
Accounts payable	Lunch receipts	Cassidy, John (senior exec) lunch receipts now grouped with accounts payable
Accounts payable	Travel expense	Cassidy, John (senior exec) travel expenses now grouped with accounts payable
Accounts receivable	Accounts receivable	Accounts receivable
Equipment inventory	Equipment inventory	Equipment inventory
Ledgers - general	Ledgers - general	General ledgers
Administration
Company policy	Company policy	Company policies and procedures: Change to "Company policy" and combine all policies together
Company policy	Company policy	Employee manuals includes old employee manuals from the warehouse now grouped with company policies
Company policy	Company policy	Layoff policy/Company policies and procedures: Change to "Company policy" and combine all policies together
Company policy	Company policy	Sick leave policy/Company policies and procedures: Change to "Company policy" and combine all policies together
Company policy	Company policy	Vacation policy/Company policies and procedures: Change to "Company policy" and combine all policies together
Correspondence - administrative	Correspondence - administrative	Cassidy, John (senior exec) correspondence now added to new series title "Correspondence - administrative"
Correspondence - administrative	Correspondence - administrative	Nolan, John-correspondence: Added to new series title "Correspondence - administrative"
Identification badges - listing	Identification badges - listing	Identification badges, listing
Organization charts	Organization charts	Organization charts
Business Organization
Articles of Incorporation	Articles of Incorporation	Articles of Incorporation
Board meeting minutes	Board meeting minutes	Board meeting minutes
Bylaws and amendments	Bylaws and amendments	Corporate bylaws and amendments
Finance
Audit reports	Audit reports - external	Audit reports, external combined with Audit reports, internal
Audit reports	Audit reports - internal	Audit reports, internal combined with Audit reports external
Banking records	Bank statements	Bank statements now grouped with Banking records
Banking records	Check registers	Check registers now grouped with Banking records
Banking records	Canceled checks	Canceled checks now grouped with Banking records
Banking records	Bank deposits	Bank deposits now grouped with Banking records
Budgets - annual	Budgets - annual	Annual budgets grouped with Annual budgets (extra copies) from warehouse
Financial reports - annual	Financial reports - annual	Annual financial reports
Financial reports - monthly	Financial reports - monthly	Monthly financial reports
Legal
Affirmative Action disputes	Affirmative Action disputes	Affirmative Action disputes
Federal income tax returns	Federal income tax returns	Federal income tax returns
Patents	Patents	Patents
Personnel
Applications - hired	Applications - hired	Job applications-hired combined with Job applications from the warehouse
Applications - rejected	Applications - rejected	Job applications-rejected
Attendance records	Attendance records	Absentee records and attendance records/time sheets
Disability records	Disability records	Disability records
Employee evaluations	Employee evaluations	Employee evaluations
Employee exposure records	Employee exposure records	Exposure records-toxic substances and employee radiation exposure records
Employee suggestions	Employee suggestions	Employee suggestions
Environmental monitoring records	Environmental monitoring records	Environmental monitoring records
Medical reports	Accident reports	Accident reports includes employee accident reports; injury logs,on-the-job; injuries, on-the-job; medical insurance claims; and employee visits to nurse
Medical reports	Accident reports	Employee accident reports grouped into accident reports and filed under "Medical reports"
Medical reports	Accident reports	Employee visits to nurse filed under "Medical reports"
Medical reports	Accident reports	Injury logs, on-the-job and injuries, on-the-job filed under "Medical reports"
Medical reports	Accident reports	Medical insurance claims filed under "Medical reports"
Personnel files - active	Personnel files - active	Personnel files, current employees
Personnel files - terminated	Personnel files - terminated	Personnel files, former employees
Retirement plan	Retirement plan	Pension plan combined with retirement plan
Retirement plan	Retirement plan	Retirement plan includes pension plan
Safety training	Safety training	Safety training
Training records (not safety)	Training records (not safety)	Employee training, sign-in sheet included in Training records (not safety)
W-2 form	W-2 form	W-2 forms (filled out by employers and sent to employees and IRS after completion of tax year)
Product Development
Product development	Formulae for chemicals	Formulae for chemicals
Product development	Laboratory notebooks	Laboratory notebooks
Product development	Product design specifications	Design specifications for new products (includes engineering drawings, schematics, and/or design flow charts)
Product development	Project files	Project files (compiled by teams working on new products, processes, or systems; included are records on budget, planning, testing, QC, staffing, and equipment)
Product development	Research & development technical reports	Research & development technical reports (formal reports documenting research projects)
Production
Quality control reports	Quality control reports	Quality control inspection records
Public Relations
Newsletters	Newsletters	Company newsletters
Newspaper clippings	Newspaper clippings	Newspaper clippings about Ajax
Photographs	Photographs	Photographs of the plant
Warehouse Records
Correspondence - administrative	Correspondence - administrative	Miscellaneous correspondence
Budgets - annual	Budgets - annual	Annual Budgets (extra copies)
Applications - hired	Applications - hired	Job applications combined with job applications - hired
Attendance records	Attendance records	Attendance records/time sheets grouped with absentee records and attendance records
Company policy	Employee manuals	Old employee manuals grouped with employee manuals
Medical reports	Employee exposure records	Employee radiation exposure records
Medical reports	Accident reports	Employee visits to nurse and grouped with Medical reports
Medical reports	Accident reports	Injuries, on-the- job now grouped with Injury logs, on-the-job
Product Development	Product Development	Laboratory notebooks
Non-Records
Holiday decorations	Non-record	Non-record
IRS Tax forms (blank)
Medical insurance brochures
Medical insurance claim forms (blank)
Office supply catalogs
Retirement parties
Vendor catalogs
W-2 forms (blank)