Course Schedule

January 13: Background, overview of the field

Fill out questionnaire about educational, technical, and archival background

Discuss course and course assignments

Lecture providing overview of the field

January 27: What is an electronic record and how can it be managed?

Presentation of semester project by UT Department of Accounting, division of Contracts and Grants

Definitions of electronic records and range of objects and environments. Discuss the case study of the Mississippi electronic records project.

Readings:

Anne J. Gililand-Swetland, Enduring Paradigm, New Opportunities: The Value of the Archival Perspective in the Digital Environment (Washington: CLIR, 2000) http://www.clir.org/pubs/reports/pub89/pub89.pdf

Mississippi Department of Archives and History Electronic Records Project: http://www.mdah.state.ms.us/arlib/er/erstandards.html

February 3: Statutes, records functions, and human behavior.

Project team plans of work due

Readings:

Lawrence Lessig, Code and other Laws of Cyberspace, Part 1. Available on e-reserves.

Texas public records statutes (read Government Code, chapters 441, 551, 552): http://www.capitol.state.tx.us/statutes/statutes.html

Charles Dollar, “Electronic Archiving: Requirements, Principles, Strategy, and Best Practices,” June 2000, available at: http://www.cohasset.com/main/library/dollarBook/PDA_Paper.pdf

Bradley J. Hulbert, "As a trial attorney, how would I attack the way you manage your electronic records?" available at: http://www.cohasset.com/main/library/legal_issues/hulbert/presentation.htm

February 10: Record granularity and metadata.

Review metadata schemes from Dublin Core, Pittsburg, UBC/InterPARES.

Readings:

David Bearman, "Item Level Control and Electronic Recordkeeping": http://www.archimuse.com/papers/nhprc/item-lvl.html

June 2000 international workshop on metadata, reported in Archival Science 1(3), 2001 (read all the articles in this issue): http://www.kluweronline.com/issn/1389-0166/contents

Metadata work carried out by UT School of Information fall 2002 class, Life-Cycle Metadata for Digital Objects: http://pacer.gslis.utexas.edu/metadata

University of Pittsburg NHPRC project ("Framework for Business Acceptable Communications"): http://web.archive.org/web/20000818163633/www.sis.pitt.edu/~nhprc/meta96.html

Dublin Core metadata set current version: http://dublincore.org/usage/terms/dc/current-elements/

The Preservation of the Integrity of Electronic Records,” University of British Columbia project report (read sections A, C, D--concentrate on templates 5-8--F, and G): http://www.interpares.org/UBCProject/index.htm

February 17: Passive vs active systems for managing desktop records

The Department of Defense 5015.2 EDMS-RM model and recordkeeping requirements

Readings:

DoD 5015.2 specifications and testing pages: http://www.dtic.mil/whs/directives/corres/text/p50152s.txt

http://jitc.fhu.disa.mil/recmgt

Major Dale Long, “ERM 101: Reengineering Records Management”: http://www.chips.navy.mil/archives/98_apr/Dale.htm

Texas electronic recordkeeping guidelines: http://www.tyc.state.tx.us/errc

EU’s Model Requirements for the Management of Electronic Records: http://www.cornwell.co.uk/moreq.pdf

Mississippi guidelines for desktop records, “Part 2: Desktop Files”: http://www.mdah.state.ms.us/arlib/ergldesk.html

February 24: Other genres of electronic records and their management

Paper topics announced

Readings:

Email:

National Archives of Australia, “Managing Electronic Messages as Records,” available at: http://www.naa.gov.au/recordkeeping/er/elec_messages/contents.html

Websites:

Charles McClure and Timothy Sprehe, “GUIDELINES FOR ELECTRONIC RECORDS MANAGEMENT ON STATE AND FEDERAL AGENCY WEBSITES,” available at: http://istweb.syr.edu/~mcclure/guidelines.html

Internet Archive Project (your assignment is to explore this site and find out how they decide what to archive): http://web.archive.org/

March 3: Centralized vs distributed models: custodianship

Readings:

Luciana Duranti, “Archives as a Place” Archives and Manuscripts 24(2): 242-255. Available on e-reserves.

Terry Eastwood, "Should creating agencies keep electronic records indefinitely?" Archives and Manuscripts 24(2): 256-267. Available on e-reserves.

David Bearman, "Virtual Archives," available at: http://web.archive.org/web/20001022231601/www.sis.pitt.edu/~nhprc/prog6.html

SPRING BREAK

March 17: Maintaining the archival bond: Provenance and context

Interim project reports due and presented in class

Midterm class evaluation (i.e., you fill in a simple questionnaire to react to the direction of the class to date)

Readings:

David Bearman and Richard Lytle, "The Power of the Principle of Provenance," from American Archival Studies: Readings in Theory and Practice, 2000, 345-360, available on e-reserves.

Maria Guercio, "Archival Theory and the Principle of Provenance for Current Records," from The Principle of Provenance, 1994, 75-86, available on e-reserves.

Raimo Pohjola, "The Principle of Provenance and the Arrangement of Records/Archives," from The Principle of Provenance, 1994, 87-101, available on e-reserves.

March 24: Permanence: media, formats, migration, emulation

Readings:

Michael Lesk, “Preserving Digital Objects: Recurrent Needs and Challenges,” available at: http://www.lesk.com/mlesk/auspres/aus.html

Su-Shing Chen, “The Paradox of Digital Preservation”: http://is.gseis.ucla.edu/us-interpares/pdf/ParadoxOfDigitalPreservation.pdf

Jeff Rothenberg, “Ensuring the Longevity of Digital Information,” available at: http://www.clir.org/pubs/archives/archives.html

Preserving Access to Digital Information (PADI), "Digital Preservation Strategies" page (you should follow up all links), http://www.nla.gov.au/padi/topics/18.html

March 31: EAD and markup in general: GILSs and other finding aids

Readings:

GILS introduction: http://www.gils.net/overview.html#discovery

Development of the Encoded Archival Description Document Type Definition,” available at: http://lcweb.loc.gov/ead/eadback.html

TRAIL markup handbook (look at all pages listed under "Resources for Electronic Liaisons"): http://www.tsl.state.tx.us/trail/about.html

April 7: Access and the nature of the electronic record

Readings:

Bill Palace, “Data Mining: What is Data Mining?” available at: http://www.anderson.ucla.edu/faculty/jason.frand/teacher/technologies/palace/datamining.htm

David Bearman and Margaret Hedstrom, “Reinventing Archives for Electronic Records: Alternative Service Delivery Options,” in Randall Jimerson, American Archival Studies: Readings in Theory and Practice, available on e-reserves

Joseph Williams, Bots and other Internet Beasties, chapters 2 and 3, pp. 23-54, available on e-reserves

April 14: Guaranteeing authenticity: security vs access

Research paper due

Readings:

Peter Hirtle, “Archival Authenticity in a Digital Age,” Authenticity in a Digital Environment (Washington: CLIR, 2000), 8-23; available at: http://www.clir.org/pubs/reports/pub92/hirtle.html

How PGP Works,” from Introduction to Cryptography, available at: http://www.pgpi.org/doc/pgpintro/

"Authenticity Protection Plan," a repository security plan from 389C.15 in fall of 2001; available on e-reserves

April 21: The unofficial record is electronic too

Reading:

Adrian Cunningham, “Waiting for the Ghost Train: Strategies for managing electronic personal records before it is too late,” available at: http://www.mybestdocs.com/cunningham-waiting2.htm

Guggenheim Museum, Variable Media Initiative (click on variable media initiative and review the case study for the work “Net Flag” by Mark Napier; this site is now back up): http://www.guggenheim.org/variablemedia/

Also see review of this project by Marisa S. Olson at: http://www.rhizome.org/object.rhiz?2404

Investigate another digital art site, called "Curatorial Resource for Upstart Media Bliss" (crumb): http://www.newmedia.sunderland.ac.uk/crumb/

Classic Gaming website, especially the “Classic Gaming Newbie Guide”: http://www.classicgaming.com/vault/

April 28: Final project presentations

Project presentations in class

Project reports due

Course evaluation